Online Course Module
In This Article
- Adding a Course
- Editing Course Form
- Adding a Course Chapter
- Adding Course Questions/Exams
- Add Additional Course Products
- Creating Course Discount Codes
- Issue A Course Certificate
- View and Managing Student Enrolments
- Add a Student
- Course Reporting
- Online Courses from a Students Perspective
The first step to adding is a course, is firstly creating a role for your students in the security module. You do not need to give any permissions to this role.
Please see roles & permissions article for instructions.
To create a course, you need to be logged in as administrator with the relevant role. Select the Course Module from your list of modules.
- From the left navigation, select Course Admin and then Courses
- If you have existing courses, these will be listed. Below this you will the find "Add a course" form.
Course Name: Give your course a name
Course Price: The cost your students need to pay to join the course. Note: If you have different pricing options for the course it is best to leave this as 0 and add the pricing options into your "additional products"
Maximum Resits: The number of times a user can resit a course before requiring payment. Leave this empty if you do not wish to allow students to reset their own results.
Author Name: The name of the course author
Percentage Pass Mark: The % result that is considered a pass mark in this course
Select the Security Role you want associated with this course: Select the role from the drop down menu, that you set up from step 1. When someone signs up to this course, they will be given this role and any privileges associated with the role.
Secure Chapter Files: Select whether you would like the files in your chapter secured to students only, or available to the public to view.
Course Brochure: Upload a brochure for your course
Automatically Approve Students: Select whether the students will automatically gain access to the course upon payment, or if they will need to be approved by an administrator.
Course Manager Email: Include an email for all correspondence for this course. This email address will be notified when the student sign up and complete courses
Course Description: Add a full description of the course.
Once you have completed the fields, select "Add Course".
Your course will now display in the list of Courses.
You can custom build the course signup form to collect all required information by clicking on the "Form Fields" icon. Using our standard form builder, you can "Add Fields", make them as required and drag and drop them around to suit.
Once you have added your course, you will need to add the course chapters. To do this, select the Chapters icon next to the course name.
Complete the form for each chapter of your course
Chapter Name: Give your chapter a name
Author Name: The name of the author of this chapter
Chapter Order: The order in which this chapter will be available to your students
Chapter File: If you wish to upload a file that is relevant to your chapter (eg - a printable copy of the chapter description or a relevant reading material), you can do so here
Chapter Description: The full details of your chapter. This generally includes the chapters reading material for your students.
Once completed, select Add Chapter.
Repeat this step until all of your Course Chapters are added.
Chapters will then need to be activated once completed.
Where you have a Chapter that requires the students to complete a quiz, you can add the questions to the relevant Chapter by selecting the icon for that Chapter.
Questions are multiple choice.
Question: Type the quiz question for your students to answer
Notes: If you have further information, instructions or notes for the student to display with this question, you can add this into this field. It will be displayed in italics under the question.
Enter the Order Number for this Question: This will dictate what order this question is asked to your students.
Answer Options: Add up to 10 options for the multiple choice answer. Click the circle beside the correct answer to highlight that answer in blue.
Once you have completed this, select Add Question.
Repeat this step for all quiz/exam questions for this Chapter.
You have the option to add additional course products for the students at sign up. This can also be used as the pricing of the course if you offer multiple pricing options.
Select the Additional Products icon beside your chosen course.
These options will be available to students at sign up for this course.
It is possible to add a discount code to for your students apply to your course at sign up.
To do this, select Discounts from the left navigation, and select Add A Discount.
Complete the form to create your discount code.
Discount Code: The code your students need to add at checkout in order to apply the discount
Start Date: The date the discount code will begin to work
Expiry Date: The date the discount code will no longer work
Notes: Any details to be displayed in relation to the discount code
Applies to Course: Select which course this discount will apply to. You can select all courses or a single course.
Applies to Course Products: Select if you would like the discount to be applied to the additional course products.
Discount Amount: Check either the $ or % and enter the amount in dollars or percentage discount that will apply.
Once completed ensure you select Save & Close. You will then see the discount listed as inactive. Activate your discount code for this to work according to your settings.
Once you have created your course and included a price or additional product, you have the option to activate and edit the certificate of completion that is issued to your students automatically. To activate the certificate tick the "Issue Certificate" box next to the relevant course.
Course Certificates are custom configured at the time of setting up each customer system and use a custom format to suit your organisation requirements and brand and can include dynamic course content. If you course certificate is using Sub-Title fields and footer fields, they are stored against each course. To edit your course certificate content select the edit icon next to the course name.
Below the details of the course you will see two new fields.
Certificate Subtitle: Will be displayed under the main heading
Certificate Footer: Will be displayed under the main body of the certificate
Once you have added these details (optional) scroll to the bottom and select Save & Close to save your changes. You can view and regenerate a course certificate in the Students admin area.
You can view the students who have enrolled , to do this click on the student icon located next to the relevant course.
As shown above, the list of enrolled students will appear in a list, from here you can.
- access the student profile by clicking on their name - see User Profile Pop-up
- see registration and enrolment dates,
- approve pending course payments
If you have manual payment publicly available, when a student enrols and selects a manual payment method you will see their enrolment in the list as "Pending" as shown below.
Once the payment is received you can receipt the payment by clicking on the pending payment. A pop-up screen will open, showing you the payment method. To approve the payment click on the "Confirm Payment" button. The payment will then be marked as paid and the student will receive an email confirming their payment has been received and giving them course access.
- view coupon codes used,
- download course certificates,
- reset students results so they can resit the exam questions
- view the student enrolment (as shown below)
- edit the student's enrolment form (by clicking on the edit in the top right) of the enrolment screen
An administrator can manually add a student by clicking on the Students icon beside the course they wish to enrol the person in, and then clicking the "Add Student" button in the top right hand side of the page.
You will be given the option of Enrolling a new student or Enrolling an Existing Student, who already has a user account on the site.
Enrol New Student,
To enrol a new student click on the "Create New User Account" button. You will be required to complete the students details, including a username and password and the rest of the course enrolment form. Select the courses that the student is to be enrolled in and click save.
Enrol Existing Student
If the user already has an account on the site, enter part of their details and you will see their name appear in the dropdown. Click next and then complete the remaining course enrolment fields and click save.
You will then be taken to the payment screen to complete the payment for the enrolment. If you select a manual payment method as an admin, it will automatically mark the payment as received.
The Enrolment Report will display the details of all students who have completed an online course. Administrators can filter the results by the course, the date window that the student completed the course, and what the status of the students results were.
These results are able to be exported to CSV by selecting the Export button at the bottom of the report.
The Product Report is available to display the students details who have purchased the entry into any online course or additional products.
This can be filtered per course and by the available additional products.
This report is able to be exported to CSV by clicking the Export button at the bottom of the report.